Admin Assistant ~ John Snow International

John Snow International (JSI) is a Human Resources professional for the Health Services Program (HSP). HSP is a five year development assistance program to the Indonesia Ministry of Health, working in six provinces on issues of maternal, child and new born health. It is funded by USAID. The program will operate through 2009, covering districts in Aceh, North Sumatera and Java.
Please find attached vacancy for the positions of Administrative Assistant (for 2 months as a Consultant). This position will be based in East Java (Surabaya). All resumes should be sent to hr@jsi.or.id before January 30, 2009.

ADMIN ASSISTANT

Purpose of the Position:
Administrative Assistant will assist in establishing and maintaining administrative systems for the Health Services Program (HSP).

Duties and Responsibilities:
* Arrange Program accommodation, travel, meetings, and otherlogistical and organisational needs for general HSP;
* Manage HSP vehicles and drivers, including scheduling,maintenance of appropriate documentation, and maintenance of vehicles incoordination with the drivers;
* Assist in the obtaining of competitive quotations andprocurement of equipment;
* Assist in the day to day maintenance of the office and itsfacilities;
* Assist with office operations in order to assure smoothprocesses and procedures;
* Assist with office photocopying, filing, and typing;
* Send and receive faxes, letters, courier mail, electronic mailand invoices/payments;
* Other tasks and duties as determined by the immediatesupervisor.Skills:
* Excellent communication, teamwork andinterpersonal skills;
* Ability to work effectively in a team andindividually;
* Self motivated and capable of independent workactivities;
* Competency in work processing software andMicrosoft Office;
* Fluency in English (written and verbal).Experience:
* Three years experience in a clerical or administrativeassistant position, preferably with increasing responsibilities;
* Experience in a similar position (international orUSAID-funded programs a plus)