Office Administrator ~ YE Water Program

Position open: Office Administrator

YE Water Program is accepting applications from qualified individuals interested in joining our small but growing organization working to aid disadvantaged Indonesians in need.

Employer Information: Thefocus of the YE Water Program is on service work with local scavengercommunities in Jakarta.

Our goals are to:
• Improve the living conditions of the poor byestablishing replicable water & sanitation solutions that advanceachievement of UN Millennium Development Goals
• Promote public health & hygiene throughconstructive environmental education activities
• Empower communities to directly combat theirenvironmental issues through household-scale solutions
• Advocate global awareness about the importance of water health by providing documentation of our community service projects to the international community
Our organization started in 2004, with seven team members, operate the following four programs:
1. Public Health Promotion
2. Clean Water
3. Improved Sanitation
4. Solid Waste Management

To learn more about our organization and projects, please visit www.yewaterprogram.org

Skill Requirements:
- Minimum S1 Diploma
- Proficient in speaking and writingEnglish and Bahasa Indonesia
- Minimum 3 - 5 years of experience inoffice administration
- Proficient in Microsoft Word, Excel,PowerPoint, and Internet
- Ability to multi-task efficiently andwork collaboratively in a small team
- Reliable with strong integrity andinitiative
- Good communicator
- Sensitive and respectful of social andcultural diversities

JobDescription
JOB SUMMARY: The positionof Office Administrator will be responsible for key organizational administration, and for supporting the Manager in managing finances, communications and reporting tasks.

Officelocation: Jakarta (Cilandak)
Startdate: as soonas possible
Salary: Rp 2,700,000(negotiable; depending on applicant qualification)Workhours: 08:00 –16:30, Monday – Friday
Reportto: YE WaterProgram Coordinator

JOB TASKS:
Thisjob entails a wide variety of tasks including, but not limited to the abilityto undertake:
1. Financial
* Manage petty cash; pay invoices and receive receipts, efficiently enter transactions into our accounting system
* Prepare monthly budgets and specific project budgets
* Regularly monitor and document income and expenditure; deliver summary to team at weekly meetings
* Make timely salary and tax payment transfers monthly
* Liaise with auditor and ensure proper financial reporting is upheld
* Arrange and execute logistics and payments with suppliers

2. Secretarial
* Manage the production of monthly newsletters, website updates, and other communication materials
* Assist Manager to prepare reports
* Translate documents in English- Indonesian
* Note decisions and actions arising from team meetings and events
* Answer phone and send faxes
* Assist in planning and preparing major events with our communities
* Oversee volunteers

3. Office
* Maintain office supply and equipment inventory
* Update and maintain both paper and electronic filing system
* Ensure office is organized, functional, hygienic and tidy
* Organize efficient and timely repairs and updates for technologies and other office resources; inclusive of ensuring data back-ups. Any other reasonable request from Program Coordinator

Howto Apply: If you are interested in applying for the YE Water Program Office Administrator position, please send your CV and a covering letter that describes how you meet each of the above Skill Requirements to effectively execute the Job Tasks listed, to Mindy Weimer at mindy.weimer@gmail.com IMMEDIATELY.
Please use your name in thefile name of your attachment i.e. CV Mindy Weimer.